Privacy Policy

AIPressRoom is a global media platform covering artificial intelligence, robotics, and emerging technology. We publish founder interviews, funding news, event insights, and newsletters for our international audience. This Privacy Policy explains how we collect, use, store, and protect information from visitors, subscribers, partners, and contributors.

1. Information We Collect

We collect only the information needed to operate and improve our media services.

1.1 Information You Provide Directly

This includes:

• Email address when subscribing to newsletters
• Information submitted through contact forms
• Details provided during interview submissions, press release submissions, event submissions, or partnership proposals
• Billing details when you pay for a press release or an event listing. Card payments are processed by Stripe; we never receive your full card number
• Files or materials voluntarily sent to our editorial team
• When you apply to work with us: your name, email address, where you are based, links to your work, and anything else you choose to tell us

1.2 Information Collected Automatically

When you browse our website, standard analytics tools may collect:

• IP address
• Browser type and device information
• Pages visited and time spent on the site
• General non-specific location data

This information is used solely to maintain site performance and understand audience trends. We do not create personal profiles.

1.3 Cookies

We use cookies to support basic site functionality and to enable analytics (Google Analytics), which may collect information about your visits over time and across websites. You may disable cookies at any time through your browser settings. Our site does not respond to browser Do Not Track signals.

2. How We Use Your Information

We use collected information to:

• Deliver newsletters and editorial updates
• Respond to interview requests, press releases, and partnership inquiries
• Improve site experience and content performance
• Maintain website security and prevent abuse
• Communicate with contributors, advertisers, and event organizers

We do not sell, rent, or trade personal information.

If you are in the European Economic Area or the United Kingdom, our legal bases are: your consent, for newsletters and for keeping your details on file as a freelance creator; performance of a contract, to deliver a service you order from us; our legitimate interests, to answer messages and submissions, understand our readership, and keep the site secure; and legal obligations, such as keeping payment records required by tax law. We do not make decisions about you based solely on automated processing.

2.1 Applications and Our Creator Network

When you apply for a role or write to us about working with us, we use what you send to reply to you. If we cannot take your application further and you have not asked to stay on file, we delete it within 30 days of telling you.

If you ask us to keep your details on file for paid freelance projects, we keep them for up to 24 months after our last contact. We ask once before that time runs out and delete them if you do not answer. Every email we send about a project has a link to leave, which takes effect at once.

With your agreement we also look at the public work and channels you share with us and the pages they link to, and we may read a public subscriber count from YouTube for a channel you gave us. We do not collect information about your private life.

If you are on file, you may add a photo of yourself to your profile: this is optional, only AIPressRoom staff see it, we do not share it with AI services or use it to rank or filter anyone, and we delete it with the rest of your details.

We use software, including AI (Google Gemini), to read applications and to suggest skills and topics. It does not score, rank or reject anyone: a person reads every application and makes every decision. Amazon Web Services sends these emails on our behalf. To see, correct or delete what we hold, write to [email protected].

3. Newsletter and Email Communications

When you subscribe to AIPressRoom newsletters, we use your email address to send AI industry updates, founder interviews, funding announcements, and event coverage. You may unsubscribe at any time using the link provided in each email.

3.1 What we record when you subscribe

• Your email address and which sections of the weekly email you choose to receive.
• A record of your consent: the time, IP address and browser identifier (user agent) when you sign up and when you confirm, and which version of the signup form and its wording you saw.
• The time zone your browser reports, if it reports one.

3.2 Why we record it

We send a newsletter only to someone who asked for it, and only after they confirm: we email a confirmation link, and nothing else is sent until it is clicked. The consent record is how we can show that you asked. You can unsubscribe at any time with the link in every email, or change which sections you receive on your preference page.

3.3 Who sends the emails

Amazon Web Services (Amazon Simple Email Service) sends our newsletters on our behalf. Subscriber data is never sent to AI services.

3.4 What we do not track

Our emails contain no open-tracking pixels and no per-reader click tracking. Links carry a campaign tag naming the edition and the section they sit in. When a link is followed we add one to a count for that edition and section, without recording who followed it.

3.5 How long we keep it

If you do not confirm, we keep nothing: your address is stored only once you click the confirmation link. If you unsubscribe, we keep your address only on a do-not-email list, so that we never email you again. Records of each sending are kept for 90 days.

To see, correct or delete what we hold about you as a subscriber, write to [email protected]. Section 8 describes your rights.

4. Third-Party Services

We work with selected third-party tools for hosting and content delivery, email delivery, website analytics, form submissions, payment processing, security and performance monitoring, and AI tools that help us draft articles from material you send us. These providers process data on our behalf under data processing agreements and are not permitted to use your information for their own purposes.

5. Embedded and External Content

Our articles may include embedded videos, social media posts, or links to external websites. These third-party platforms may collect data according to their own privacy policies. We do not control their tracking practices.

6. Data Protection and Security

We implement reasonable technical and organizational measures to protect your data from unauthorized access, misuse, or disclosure. We do not knowingly collect information from children under 13, or under the minimum age set by the law of your country if higher.

7. International Visitors

AIPressRoom is based in the United States, and your information is processed there. Where our service providers receive personal data from the European Economic Area, the United Kingdom or Switzerland, the transfer is covered by the EU–U.S. Data Privacy Framework or by the European Commission’s Standard Contractual Clauses.

8. Your Data Rights

Depending on your region, you may have rights to access, correct, or request deletion of the personal data we hold, to restrict or object to how we use it, to receive a copy in a portable format, and to opt out of email communication. Where we rely on your consent, you may withdraw it at any time. You may contact us using the details provided below to make such requests.

If you are in the European Economic Area or the United Kingdom, you also have the right to lodge a complaint with your local data protection authority.

9. Data Retention

We retain personal information only as long as necessary to operate AIPressRoom services or meet legal obligations. Users may request deletion of their data at any time.

10. Updates to This Policy

We may update this Privacy Policy to reflect operational or regulatory changes. Updated versions will be posted on this page with a revised date.

11. Contact Us

For privacy questions or data requests, contact us at [email protected].